Every Tool You Need to Run and Scale Your Consulting Business: The Complete Tech Stack for Consultants

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Running a successful consulting business requires more than just expertise and a client base. To effectively manage and scale your operations, you need a robust set of digital tools that streamline your processes, enhance productivity, and drive growth. 

In this article, we have compiled a comprehensive list of essential tools tested and approved by top consultants in the industry. From calendar management to lead generation and CRM to legal support, we have you covered with the complete tech stack for consultants.

Note: some links in this post are affiliate links

Calendar: Calendly

Efficient calendar management is crucial for consultants who juggle multiple clients and appointments. Calendly is a user-friendly scheduling tool that eliminates the back-and-forth of finding mutually available meeting times. It syncs with your existing calendars, ensuring seamless scheduling and minimizing conflicts.

LinkedIn Posting/Scheduling: LinkedIn Native Scheduling Tool

LinkedIn is a powerful platform for consultants to showcase their expertise and connect with potential clients. The native scheduling tool on LinkedIn allows you to plan and schedule your posts in advance, ensuring consistent and strategic content distribution. By leveraging this tool, you can maintain an active presence on LinkedIn without spending excessive time on manual posting.

Repurpose LinkedIn Content for Twitter: Typefully

Typefully is a valuable tool that enables you to repurpose your LinkedIn content for Twitter. With a single click, you can cross-post your LinkedIn updates to Twitter, reaching a wider audience and maximizing your content's exposure. This saves time and effort crafting separate tweets while ensuring your Twitter followers stay engaged with your valuable insights.

LeadGen: Mylance Scale

Lead generation is a critical aspect of growing a consulting business. Mylance Scale is a trusted lead generation tool specifically designed for consultants. With its database of verified leads, you can easily find and connect with potential clients who align with your niche and ideal client persona. Mylance Scale takes the guesswork out of lead generation, allowing you to focus on nurturing relationships and converting leads into paying clients.

Turn-key Website: Mylance HQ

Establishing a professional online presence is essential for consultants to showcase their expertise and attract potential clients. Mylance HQ offers a turn-key website solution tailored specifically for consultants. With its easy-to-use website builder and customizable templates, you can create a professional and visually appealing website that effectively communicates your services, testimonials, and case studies. Mylance HQ empowers you to have a polished online presence without the need for extensive web development skills.

Nail Your Niche and Ideal Client: Mylance Free Plan

Defining your niche and ideal client is crucial for positioning yourself as an expert and attracting the right clients. Mylance offers a free plan that includes resources and guidance to help you identify and refine your niche. By leveraging these tools and insights, you can gain clarity on your target audience, their pain points, and how you can provide unique value. Nailing your niche and ideal client positioning sets the foundation for a successful consulting business.

Health Insurance: Free Guide and Consultation

As a consultant, navigating the complex world of health insurance can be challenging. We provide a free guide and consultation service to support consultants in finding the right health insurance coverage. This resource offers insights into different insurance options, helps you understand coverage requirements, and guides you in making informed decisions to protect your health and well-being while running your consulting business.

Taxes/Bookkeeping: Mylance Free Consultation

Managing taxes and bookkeeping is a critical aspect of running a consulting business. Mylance offers a free consultation service to assist consultants in navigating tax obligations, bookkeeping best practices, and financial management. By leveraging this service, you can ensure compliance, optimize your financial processes, and focus on your core consulting activities.

Payment/Invoice: Mylance, Melio, Xero, or Wave

Streamlining payment and invoicing processes is essential for maintaining healthy cash flow and ensuring timely client payments. Several reliable tools can help you manage payments and invoicing efficiently. Mylance provides an integrated payment and invoicing system explicitly tailored for consultants. Alternatively, you can explore other popular options like Melio, Xero, or Wave, depending on your specific needs and preferences.

Outreach: Lemlist, Woodpecker.co, or Expandi

Effective outreach is crucial for expanding your network and attracting new clients. Lemlist, Woodpecker.co and Expandi are powerful outreach automation tools that streamline your prospecting efforts. Lemlist combines LinkedIn and email outreach, allowing you to personalize and automate your messages to potential clients. Woodpecker.co offers email automation and follow-up capabilities to deliver your outreach messages consistently. Expandi specializes in automated LinkedIn outreach, enabling you to connect and engage with prospects at scale. These tools save time and increase the efficiency of your outreach campaigns.

CRM: Pipedrive or HubSpot

A robust Customer Relationship Management (CRM) system is essential for managing client interactions, tracking leads, and nurturing relationships. Pipedrive and HubSpot are widely recognized CRM platforms that offer comprehensive features tailored for consultants. These tools allow you to organize and prioritize your leads, track client communication, and gain valuable insights into your sales pipeline. By leveraging a CRM system, you can streamline your sales processes, improve client management, and drive business growth.

Legal/LLC: Northwest Registered Agent

Setting up a legal structure, such as forming an LLC (Limited Liability Company), is important for consultants to protect their personal assets and establish credibility. Northwest Registered Agent provides reliable legal services for consultants, assisting with LLC formation, registered agent services, and other legal requirements. Their expertise ensures compliance with legal obligations and provides peace of mind as you focus on serving your clients.

Virtual Assistant: Athena

Managing administrative tasks and delegating responsibilities becomes essential as your consulting business grows. Athena is a virtual assistant service that supports consultants with various administrative and operational tasks. From scheduling appointments and managing email correspondence to conducting research and handling data entry, Athena can assist you in freeing up time and focusing on high-value activities.

Password Management for Client Accounts: Onepass

Consultants must often access various client accounts, such as social media profiles, analytics platforms, and project management tools. Onepass is a password management tool that securely stores and manages client account credentials. With its robust encryption and user-friendly interface, you can ensure the security of sensitive information while efficiently accessing client accounts when needed.

Running and scaling a consulting business requires the right tools to streamline operations, enhance productivity, and drive growth. The digital tools mentioned in this article have been tested and approved by top consultants in the industry. From calendar management and lead generation to website creation and legal support, each tool specifically supports your consulting endeavors.

By leveraging this comprehensive tech stack, you can optimize your processes, enhance client interactions, and focus on delivering exceptional value to your clients. Embrace these tools as essential assets for your consulting business and watch as they contribute to your success and profitability.

Get 20 Consulting Leads for Your Business

Ready to take your consulting business to the next level? Take advantage of our lead generation service, Mylance Scale, and get a targeted list of 20 potential leads that align with your ideal client persona. Start converting leads into paying clients and propel your consulting business toward exponential growth.

Written by:

Team at Mylance
Marketing + Content Team

Every Mylance team member has done consulting. We're experts, and we've seen what consulting enables: more time with our families, traveling the world, more time on passion projects, or to start that business we've been dreaming about.

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